Request an Award Application

2018 AOI National Awards applications can be requested between January 1, 2018 and February 28, 2018. The application window is now officially open!

FILL OUT THE FORM AT THE BOTTOM OF THIS PAGE TO REQUEST AN APPLICATION.


Purpose Statement:
The AOI National Awards Program provides a platform for identifying and recognizing excellence and innovation in strategies that help youth age out of foster care and into independence successfully.


Judging Process and Timeline:

  • The 2018 AOI National Awards Program application window opens on Monday, January 1, 2018.
  • All applications must be submitted by end of day Wednesday, February 28, 2018.
  • All applications will be evaluated and finalists will be selected by a panel of eight foster care experts and practitioners.
  • Award winners will be notified by telephone first, and then announced publicly in August, 2018.
  • The award winner strategy papers will be written between August and December, 2018.
  • Strategy papers will be made available on the AOI website as soon as all papers are written and approved by AOI.

Terminology:

Program: When we refer to a “program,” we are referring to a set of services or strategies being implemented to achieve a specific outcome for youth. If you do not refer to your services or strategies as a “program,” that’s okay – we chose this term only to simplify the application.

Caregiver: When we use the term “caregiver,” we are referring to single individuals or couples who work for a state or private foster care agency and provide care for foster youth in a residential or group home setting. (At this time, we are not accepting applications from adoptive or kinship caregivers, although we may revisit this in the future.)


Awards Program Eligibility:
The following are the eligibility requirements to apply for an award:

  • To be eligible to participate in the AOI Awards program, the applicant must be:
    • a foster parent or couple currently active in the system and in good standing with the state;
    • a houseparent, houseparent couple, or staff member who works with foster youth in a group home; or
    • a representative of an organization (nonprofit, social enterprise, or agency) that provides services for youth aging out of foster care.
  • To apply in 2018, programs/services/strategies must have been implemented with current or former foster youth for at least two years, including all of 2016 and 2017. (This time frame allows for both the implementation of the applicant’s program, as well as sufficient time to determine if the program has been successful.)
  • Applicants must be duly employed by the agency, group home, or organization which they represent in the application(s) at the time the application is submitted.
  • Organizations or agencies with which the judges participating in the 2018 AOI National Awards Program are affiliated are not eligible to apply for awards in 2018. However, they may apply for awards in future years given they do not have a representative from the organization or agency on the panel of judges.
  • If not selected for an AOI Award in 2018, applicants may update and resubmit their application in subsequent years.

Awards Program Categories:
There are four award categories, with three awards being given out in each category:

  • Education
    • Award for foster caregiver(s): Preparing youth to complete their education before aging out
    • Award for an organization: Preparing youth to complete their education before aging out
    • Award for an organization: Supporting youth after they age out by helping them complete their education
  • Employment
    • Award for foster caregiver(s): Preparing youth to find steady employment before aging out
    • Award for an organization: Preparing youth to find steady employment before aging out
    • Award for an organization: Supporting youth after they age out by helping them find steady employment
  • Housing
    • Award for foster caregiver(s): Preparing youth to acquire reliable housing before aging out
    • Award for an organization: Preparing youth to acquire reliable housing before aging out
    • Award for an organization: Supporting youth after they age out by helping them acquire reliable housing
  • Relationships
    • Award for foster caregiver(s): Preparing youth to build relationships with supportive adults before aging out
    • Award for an organization: Preparing youth to build relationships with supportive adults before aging out
    • Award for an organization: Supporting youth after they age out by helping them build relationships with supportive adults
  • Applicants who are caregivers may apply for an award in any category, but only the Preparation sub-category.
  • Applicants who represent organizations may apply for an award in any of the category/subcategory combinations.
  • Each application must focus on one category and sub-category (for example, an application can only focus on Housing Preparation, not Housing Preparation and Support).
  • You may submit more than one application if you have a program that addresses more than one category, or if you run more than one program that address different categories.
  • If you apply for an award in more than one category and can demonstrate that the program represented in one category directly supports a program in another category, there will be space in each application to provide an explanation of that crossover impact.
  • If you apply for an award in all four categories, your applications will also be considered for a special award that recognizes holistic, integrated services to help foster youth transition to independence successfully.
  • If you win an award, you may not submit an award application for the same program in the same category/sub-category in any subsequent year.

Awards Program Rules:

  • Applications must be submitted by the end of the day on February 28, 2018.
    • This means that all email submissions must be dated as being sent by 11:59 p.m. on 02/28/18.
    • Submissions sent by regular mail must be postmarked by 11:59 p.m. on 02/28/18.
  • Applicants may not alter the application questions.
  • To maintain anonymity of minor foster youth, all identifying references in any application materials are to be removed prior to submission.
  • By submitting an application, you agree to receive any and all emails from Aging Out Institute regarding the AOI National Awards Program.
  • All entries and materials submitted will become the property of Aging Out Institute and cannot be returned. The applicant retains copyright of the entry. However, AOI is granted the non-exclusive, perpetual, worldwide rights to publish, use, distribute and display the entry, in whole or in part, and to use the entrant’s name and likeness, in all print and non-print media and formats and by all means and technologies now known or hereafter developed, including use for promotional purposes. (For example, if an applicant wins an award, the content of the application submission materials will be utilized by AOI to develop a “strategy paper” describing the winner’s program in detail.)
  • After all applications are submitted, we must have received at least three (3) applications in each of the categories/subcategories listed above. If we do not receive at least three applications for any of these awards by the end of the application window, then we will not give out that award in the current award year.
  • Incomplete applications will have no opportunity for re-submission.
  • If you need to withdraw an entry, please contact AOI at awards@agingoutinstitute.org.
  • Award winners will be required to sign a Release and Affidavit of Eligibility, which will be sent to all winners in July, 2018.
  • Recipients of awards presented by AOI are allowed to display the awards that they have won from AOI. All display or advertisement of such awards must be truthful and may not be misleading, inaccurate, or ambiguous. Specifically, but without limitation, the recipients and organizations or agencies that employ individual recipients must abide by the following rules.
    • Any winner that displays or advertises an AOI award must correctly identify the recipient of the award, and if the recipient is an individual employee of the organization/agency, the organization/agency must state so.
    • If the award recipient is an individual such as a caregiver, the award trophy belongs to the individual, not the organization/agency that employs him/her/them.
    • All awards must be displayed or advertised with the correct name of the award.
    • The entity that displays the award must state conspicuously: the year in which the award was won, or that the recipient is a “past recipient” of the award.
    • Any display or advertisement of the AOI award may not include any statement or implication of AOI’s approval or sponsorship of the entity displaying the award or any other entity, other than the fact that the award was presented by AOI to the recipient.
    • The award winner may display AOI’s logo in connection with displaying or advertising the award given the winner utilizes the logo specifically designed for award winners.
    • No entity may alter the appearance of the award itself or any reproduction of the award for display purposes.
    • No award may be duplicated or copied except by photographic means and then only for inclusion in advertising the award.
  • Any entry that fails to follow the awards program rules will be disqualified from the competition.

Submitting Your Application:

  • Applications must be submitted by the end of the day on February 28, 2018. This means that all email submissions must be dated as being sent by 11:59 p.m. on 02/28/18. Submissions sent by regular mail must be postmarked by 11:59 p.m. on 02/28/18.
  • Unique Tracking Number: Each application will be assigned a unique tracking number that will be used to identify all submitted documents, which includes the application itself and any additional supporting materials you submit. Your assigned tracking number will already be on your application when you receive it. You will be required to put the tracking number somewhere on the front page of all supporting materials.
  • Additional Supporting Materials: If there are supporting materials that you would like to submit to help represent the information you provided in your application, such as brochures, workbooks, posters, etc., please feel free to send them. We prefer that you scan the materials and send them digitally as our judges are located throughout the U.S. and shipping hard-copy materials to them is not as efficient as sharing them electronically. However, if your supporting documentation is significantly large in size or number of pages and would be particularly difficult to scan, we would be willing to receive them through the mail. Please see instructions for hard-copy submissions below.
  • Digital Submission Details: When everything is ready and you have your unique tracking number added to all your documents, send a digital copy of your award application and all supporting materials. Please go to www.wetransfer.com and send them to awards@agingoutinstitute.org.  Do not send the application and supporting materials directly through email.
  • Hard Copy Submission Details: Please only send a hard copy application packet (application and supporting materials) if your supporting materials are difficult to transfer into digital format, such as being too large in size, too many pages, etc. When everything is ready and you have your unique tracking number added to all your supporting materials, please ship three (3) hard copy sets of your award application and all supporting materials to the address provided on the application. Please also submit one (1) digital copy of the application only using the digital submission instructions above, which will let us know to expect additional hard copy materials in the mail. Applicants who submit a hard copy application packet will be invoiced for the shipping costs to send the materials to the judges for the category (categories) for which they are applying.

Prizes:
Prizes for the winners include national recognition on the AOI website and through press releases, as well as trophies. Selected winners (caregivers or representatives from organizations/agencies) will also be offered the opportunity to serve as judges in the subsequent year’s awards program in the category for which they won an award.

Some Final Advice:
The application is going to ask for a lot of details regarding your strategies for helping youth age out of foster care. We recommend that all applicants allow sufficient time to fill in the application thoroughly. Here is a recommended timeline:

  • January 1 – January 31: Request an application and take 2-3 weeks to complete it.
  • February 1 – February 15: Ask someone familiar with your program to read through the completed application and provide feedback on the content – whether it is clearly written and thoroughly completed. Make revisions based on his/her feedback.
  • February 16 – February 21: Ask someone who has the skills to proof the application for grammar and spelling. (There are resources online to do this, if needed.) Make revisions based on his/her feedback.
  • February 22 – February 28: Submit your application and any supporting materials.

Do not be deterred if you cannot fill in every section of the application. We ask about many different types of strategies and don’t expect that every caregiver or organization will have programs that include every strategy that we’re asking about.

Do not assume that your program would not win an award. We are looking for solid, effective strategies as well as unique, innovative strategies. You also never know how many other programs are applying in any given year, so every program has a chance to win.

If you have any questions about the awards program application process, please contact AOI at awards@agingoutinstitute.org.


Request an Application Form:

Submit this form to request an application. If you are applying for more than one award, you will need to submit a separate form for each category/subcategory combination for which you are applying.